Conference Housing

Check-Ins

On the conference contract we will specify that you check-in at 2:00pm. If you are unable to check-in at this specified time, you will need to contact our office for approval in advance or indicate an approximate time on your application. Depending on approval we will allow you to check-in between 9:00am to 9:00pm (office hours), check-ins that occur when the front office is closed will be assessed $25.00 per group or individual. Individual check-ins: You may proceed directly to your designated dorm or apartment complex and check-in at the front desk. You will need to provide an ID and sign the Occupancy Record Form (ORF) before receiving your keys. The Desk Receptionist will go over the linen exchange procedures, rules, brief orientation of the building and will also be able to answer any questions you may have.

Group Check-Ins

Before a group checks in to a dorm or apartment, we REQUIRE that a dorm/apt. roster be filled out with the names of your confirmed participants and be sent along with your signed contract, at least 6 weeks in advance of your check-in date.

For small groups (10 participants or less)

You have the option of checking in individually or having your group coordinator(s) sign for room keys and have them distributed to the rest of your group participants. For a convenient and efficient check-in, larger groups (10 participants or more) we will REQUIRE that a coordinator(s) sign for all the keys and distribute these keys to the rest of the group participants.

Note: From past experiences the best method of checking in large groups is to have the group coordinator(s) sign and distribute room keys to their participants rather than having every group participant wait in line for a long period of time. Please contact our office if there are any questions or if you require a special check-in procedure that you would like your participants to have when checking in.