| How To Apply For Conference Housing |
| STEP 1 |
Review Eligibility & Priority Order |
A |
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Conferees who are registered for University of Hawaii at Manoa credit or non-credit courses during the conference period. |
B |
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Conferees who will be receiving credit from other universities or colleges.
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C |
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Conference group who will be hosted by a University of Hawaii department. |
D |
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Conference group who belongs to a non-profit or charitable organization. |
E |
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Conference group that is federally/state funded. |
| STEP 2 |
Turn In An Application |
A |
|
In order to reserve a room in conference housing, you must complete and return the conference housing application. A two-night minimum stay is required for all Conference Housing applicants. Download Application & Price List |
B |
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You may return the application via
| |
U.S Mail: |
Conference Housing,
Johnson Hall A Basement,
2555 Dole St.,
Honolulu, HI 96822. |
| fax: |
(808) 956-5995 |
| email: |
uhmconf@hawaii.edu |
|
| Note: The application that is used for conference housing is a generic form in which we provide to both individuals and/or groups. |
| STEP 3 |
Confirmation & Payment |
|
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Please fill out the appropriate spaces that apply only to you. After completion of the application, our office will confirm your reservations by sending you a contract that will outline your costs only for your rent NOT for meals. Methods of Payment |
| STEP 4 |
Meals |
|
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Your selection of meals on the application will be forwarded to the Sodexho office, ALL payments or questions about meals should be directed to the Sodexho office: Sodexho Link or by contacting Cheryl at uhconferenceservices@sodexhousa.com or (808) 956 - 2131 Meal Prices |
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| Price List (subject to change) |
| Room |
Bedroom |
Cost |
| * Apartment Quadruple |
two bedroom |
$70.00 per night/room |
| * Apartment Double |
one bedroom |
$45.00 per night/room |
| * Dormitory Double |
one room |
$40.00 per night/room |
*The Following are available during the Summer only
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Methods of Payment:
We require that payment due dates be followed according to the payment outlines in the conference contract. The following are acceptable methods of payment:
| Credit Card |
A credit card form with the cardholder's signature must be faxed back to our office : (808) 956 -5995 Credit Card Form Download Note: All our faxes are secured and monitored - our office will confirm that we receive all credit card faxes. |
| Check |
Personal checks or group/organization checks accepted. Payable to: University of Hawaii Student Housing. |
| Money Order |
International Postal Money Order. Note: This is the most common method of payment from international groups and/or individuals. |
| Wire Transfer |
Please contact our office for approval and more information. |
| Requisitions |
For University of Hawaii departments only, requisitions can be sent in advance of stay, an invoice will be sent along with a contract once a requisition is received. Please contact our office before proceeding. Note: If you are a UHM department and would like to request a JV, please contact our office in advance. |
| Cash |
Cash is only received if arrangements are made within 2-3 days before check-in and is received only upon arrival. Please contact our office in advance if paying by cash. |
If there is a question or concern about a conference payment, please do not hesitate to contact our office at 956-7436.
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Meals *The cost for meals are NOT included in room rates
All conference guests staying in the University of Hawaii residence halls are required to participate in one of the five available meal plans for each weekday of occupancy Weekend meals are also mandatory for conference guests (REVISED 5/2007). Payment for the meal program is collected separately from Conference Housing room charges by the Sodexho Educational Services office.
Please contact Lee regarding the meal program. She can be reached at:
Sodexho
2465 Campus Road, Room 220A
Honolulu, Hawaii 96822
Telephone: (808) 956-2131
Fax: (808) 956-9671
Email: uhconferenceservices@sodexhousa.com
| Breakfast only |
$ 8.24 per person per day |
| Breakfast & Lunch |
$ 12.80 per person per day |
| Breakfast & Dinner |
$ 14.30 per person per day |
| Lunch & Dinner |
$ 15.53 per person per day |
Brunch & Dinner
(weekends only) |
$ 15.53 per person per day |
| Breakfast, Lunch & Dinner |
$ 18.11 per person per day |
| Brunch |
$ 7.30 per person per day |
| Dinner (Sat & Sun) |
$ 8.50 per person per day |
| Arrival & Departure Day Meals |
Breakfast Only |
$6.05 per person |
| Lunch Only |
$7.30 per person |
| Dinner Only |
$8.50 per person |
* Prices subject to change |
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